MB-800 Exam Dumps - Microsoft Dynamics 365 Business Central Functional Consultant

Comprehensive Detailed Explanation

Set up a new fiscal year

In Business Central, fiscal years are created in the Accounting Periods page.

To start a new fiscal year, you must Select Create Year, which generates the periods for the new fiscal year.

Other options like Close Year or Fiscal Year Balance are for closing or balancing, not for initial setup.Correct: Select Create Year

Define the fiscal year start date

The case study specifies that the company’s fiscal year starts on June 1.

Therefore, when creating the new fiscal year, you must ensure the first period begins on June 1.

The correct action is Check New Fiscal Year for June 1.Correct: Check New Fiscal Year for June 1

Restrict posting

The business requirement is:

Restrict users to post only in the current month.

Only certain accounting users may have broader posting permissions.

In General Ledger Setup, the Allow Posting From and Allow Posting To fields control the global posting date range.

For user-specific restrictions or exceptions, User Setup allows overriding posting ranges for individual users.

Since the requirement is to restrict all users generally, the best action is:In General Ledger Setup, set the Allow Posting From and Allow Posting To options to current dates.Correct: In General Ledger Setup, set the Allow Posting From and Allow Posting To options to current dates

Microsoft Learn References

Accounting Periods (Create and Close Fiscal Years)

General Ledger Setup – Allow Posting From/To

User Setup and Posting Date Permissions

On the Vendor Card, the field Lead Time Calculation defines how long it usually takes the vendor to deliver items. If a vendor delivers items within one week after the company orders them, you must configure this field with 1W.

Lead Time Calculation = drives expected receipt dates, planning dates, and automatically updates order promising in purchase orders.

Shipment Method Code = describes the mode of transport (e.g., train, ship, air) but does not control dates.

Location Code = default receiving location; irrelevant to the timing.

Base Calendar Code = defines working days/holidays for date calculation adjustments, but not the actual delivery duration.

Thus, to ensure delivery date calculations reflect the vendor’s one-week lead time, Lead Time Calculation is the correct field.

Microsoft Learn References:

Register Vendors

Set Up Lead Times

Shipment Methods

Comprehensive Detailed Explanation

The company’s reporting requirements are:

They need to analyze which customers are buying which items.

They need to analyze which salespeople are selling in which regions.

They also need consistent reporting for Customer Groups, Item Groups, Salesperson, and Region.

In Business Central, dimensions are the mechanism to capture these classifications (customer groups, item groups, salesperson, region). To configure reporting dimensions properly, the following steps are required:

Set up dimensions

Before using any dimensions, you must define them in the Dimensions page. This is where new entries such as Customer Group, Item Group, Salesperson, and Region are created.

Correct action: Create a new entry on Dimensions.

Configure global dimensions

Business Central allows two global dimensions that become available on all transaction lines and entries. These are the most used reporting breakdowns.

Since the company must always report sales by customer and item, these should be set as global dimensions.

Correct action: Change global dimensions on General Ledger Setup.

Configure shortcut dimensions

Shortcut dimensions (up to 8) are additional reporting dimensions that can be made available for entry on journals, documents, and transactions. These are perfect for Region and Salesperson requirements.

Correct action: Choose a shortcut dimension code on General Ledger Setup.

This setup ensures reporting can directly answer the business questions in financial results and enable analysis across Customer Groups, Item Groups, Salespeople, and Regions.

Microsoft Learn References

Work with Dimensions

Set Up Dimensions

General Ledger Setup – Global and Shortcut Dimensions

Analysis by Dimensions

In Dynamics 365 Business Central, workflows are the tool used to control document approvals, including purchase orders:

Lock the record for newly created blanket purchase orders with the specific item → Business Central workflows

Blanket purchase orders are controlled via approval workflows in Business Central.

Workflows enforce rules so records cannot be processed until approved.

Assign the security command that tells the system to lock the purchase order → Then Response

In workflow design:

When Event defines the triggering action.

On Condition specifies filter conditions.

Then Response is the action taken, e.g., Lock the record or Request Approval.

Therefore, locking the record is a response action.

Assign the items that the system will want to use to trigger the locking of the purchase order → When Event

The workflow must know what starts the approval process (such as A blanket purchase order is created).

This is always defined as a When Event.

Other options not correct:

Incoming Documents / Power Automate flows → Can be integrated, but the requirement here is internal approval and locking, which is a Business Central Workflow function.

On Condition → Used to apply filters (like a specific item), but the actual trigger is defined by When Event.

Trigger → Not a component in Business Central workflow terminology (more of a technical developer concept).

Microsoft Learn References

Set Up Approval Workflows

Workflows in Business Central

The requirement is to automate purchase order entries for a vendor (the hardware store) so that a default G/L account is automatically included. This is accomplished in Business Central using Standard Purchase Codes (recurring purchase lines).

Configure Standard Purchase Code and set up relevant G/L account.

Create a Standard Purchase Code card.

Add the recurring line that points to the G/L account where purchases should post (e.g., Cleaning Supplies Expense).

Choose Standard Purchase Code for the selected vendor as a recurring purchase line.

Link the Standard Purchase Code to the vendor card.

This ensures whenever a purchase document (orders or invoices) is created for this vendor, the recurring lines are suggested.

Change the Insert Rec. Lines on Orders to Automatic, and then close the window.

On the Vendor card, under Recurring Purchase Lines, set Insert Rec. Lines on Orders = Automatic.

This ensures the line is automatically inserted without prompting.

Not required in this scenario:

Payment Terms Code → Controls due dates/payment schedule, not G/L automation.

Insert Rec. Lines on Invoices → Could also be set, but the question specifically refers to purchase orders.

Microsoft Learn References

Set Up Standard Purchase Codes

Create Purchase Documents with Recurring Purchase Lines

FIFO is a widely used costing method where the oldest inventory items are sold first. This is a common and straightforward method for valuing inventory.

Automatic cost adjustment is a crucial setting for resolving inventory reconciliation issues. When this is enabled, Business Central automatically adjusts the cost of goods sold (COGS) to match the actual cost of the inventory. This helps prevent discrepancies between the inventory sub-ledger and the general ledger, ensuring that the financial data is accurate.

The requirement is to match each integration requirement with the correct Microsoft integration solution in Business Central.

Customer email collaboration → Business Central Outlook add-inThe Business Central Outlook add-in allows users to create sales documents such as quotes, orders, or invoices directly from Outlook emails. This supports the requirement to create sales orders while collaborating with customers by email.

Sales team collaboration → Business Central app for TeamsThe Business Central app for Teams enables users to view, share, and even edit Business Central data such as customer records while working inside Microsoft Teams chat or channels. This aligns with the requirement to edit customer information while collaborating with the sales team in a group chat.

Customer notifications for sales campaign → Power AutomatePower Automate is designed for automating workflows such as sending notifications, approval requests, or bulk communications. To notify all customers at once about a sales campaign, Power Automate can integrate Business Central data with email or marketing tools.

Why not Word template?

Word templates are mainly used for document formatting and mail merges but do not handle automated notifications at scale. For distributing campaign notifications to multiple customers, Power Automate is the correct tool.

Microsoft Learn references

Business Central and Outlook integration

Use Business Central in Teams

Automate Business Central with Power Automate

The requirement is:

“Customer revenue must be posted to separate general ledger (G/L) accounts based on customer type. The G/L account must have subcategories for wholesale and retail revenue.”

In Business Central, sales revenue posting is controlled by the General Posting Setup, which combines two posting groups:

General Business Posting Groups (A)

These represent the type of customer or vendor (for example, WHOLESALE or RETAIL).

They allow you to differentiate revenue by customer type.

General Product Posting Groups (C)

These represent the type of item or resource being sold (for example, FINISHED GOODS, SERVICES).

They allow you to map revenue to the correct accounts by product line or category.

The combination of General Business Posting Group + General Product Posting Group determines which Revenue G/L Account is used.

Why not the others?

B. Customer posting groups – Control AR control accounts, not revenue.

D. Bank account posting groups – Used for bank transactions, not revenue.

E. Inventory posting groups – Control inventory accounts and adjustments, not revenue.

Microsoft Learn references

Posting Groups in Business Central

Set Up General Posting Groups